Please read the following carefully to understand our views and practices regarding your personal information and how we will treat it.
Please note that the type of information we collect and hold about you will depend on whether or not you are a registered user of our website.
What information is being collected?
If you register with our website, register for BMA events or services or apply for BMA membership you will be asked to submit personal information. This may include your name, surname, your BMA membership or GMC registration number, date of birth, post code and email address. For other services, we may require further personal details. We gather this information to allow us to process your registrations, applications or any services you require.
By using our website (whether you are a registered user or not), our webserver collects certain information (through log files or cookies) such as:
- IP addresses
- host names
- domain name
- the time and date information is requested
- the browser version and platform when information is requested
- a record of which pages have been requested.
We use the webserver information to produce visitor statistics in relation to which pages are being accessed. We may also use it to monitor usage patterns on this website in order to improve navigation and design features to help you get information more easily. This information is collated and provided to us as daily log files. In order to help us develop our website and our services we may provide such information to third parties. These statistics will not include information that can be used to identify any individual.
How is personal information being used?
If you are a registered website user, a BMA member or someone we have provided services to, we may use your personal information to communicate with you generally (including for the purposes of marketing) so that you can get the most out of the services that the BMA provides.
The information you submit to us for membership will be held by us to administer your membership record, inform you of campaigns, promotions and offers, and fulfil our obligations to you as a BMA member.
To whom will personal information be disclosed?
We may disclose your personally identifiable information to our agents or selected third parties, who will be bound by duties of confidentiality, for the purposes of fulfilling our membership obligations to you – we or they may contact you about these.
You may also be aware that the BMA has put in place arrangements with affinity partners who provide a range of services to BMA members. From time to time, the BMA may provide members' information to affinity partners to enable them to contact you or send you information in relation to products and services which may benefit you and your career.
If you do not wish to receive such information, you may indicate this on your application or registration form or at any time by logging into the My BMA details section of the website. We may also disclose your personally identifiable information to other third parties unless you have indicated that you prefer us not to do so, in which case we will not unless we are required to do so by law.
How is personal information stored and protected?
Keeping your personal details private is very important to us. On our website there are certain areas where you can transmit bank, credit card or debit card details in order to purchase a product or service. Such details are transmitted in an encrypted manner via a Secure Socket Layer (SSL). Similar details collected through other sources (for example by telephone or surface mail) are stored in accordance with relevant legislation. No financial details are passed to third parties without your explicit permission or unless we are required to do so by law.
Despite our best efforts, unfortunately no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot warrant the security of any information you transmit to us from our online products or services, and you do so at your own risk. Once we receive your transmission, we make our best efforts to ensure its security on our systems.
Cookies are small pieces of information stored by our web server on your computer when you visit our website. The information is stored in the form of a small data file written to your hard drive. These contain information which enables the web server to personalise your use of our site and present you with relevant content.
Each time you use the internet, an IP address is assigned to your computer via your Internet Service Provider. This number may either be the same or different each time. Each time your computer requests information from our website, we log your IP address on our server. We may use this information in order to gather information about website traffic.
Updating your details
Should you wish to update or change any of the personal or workplace details that we hold about you, you may do so via the website (bma.org.uk/powedit), by email (firstname.lastname@example.org) or by telephone (0207 383 6955).
Should you wish to update or change any of the web registration details that we hold about you may do so by logging into the website and using the My BMA details link or by email to email@example.com.
By using our website and or by submitting your information to us you consent to the use of that information as set out in this policy. You have the right to ask us not to process your personal data for marketing purposes. You can exercise this right by checking or un-checking certain boxes on the forms we use to collect your data. You can also exercise this right at any time by contacting us at firstname.lastname@example.org or by logging into the My BMA details section of the website.
Links to other websites
Our website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.